Smoke-Free Workplace Policy
Smoke-Free Workplace Policy Preparation Form – We recommend that you gather the information in this form prior to accessing the online questionnaire. Doing so will help you efficiently create your custom Smoke-Free Workplace Policy (Smoking or No Smoking Policy).
This policy is for employers that prohibit smoking. There is no federal law requiring private employers to ban smoking in the workplace. However, many employers prohibit smoking to protect workers and others from health hazards related to secondhand smoke exposure. Additionally, some states have enacted laws prohibiting smoking in the workplace and requiring employers to implement smoke-free policies. For example, New York and Indiana have laws requiring certain employers to implement smoke-free policies.
This policy can serve several important functions, including:
- Defining conduct that is prohibited.
- Encouraging employees to report violations of the policy and prohibiting retaliation.
- Stating that the employer will take any necessary corrective action.
- Informing employees that smoking cessation assistance is available, if applicable.
Employers may incorporate this policy into an employee handbook or use it as a stand-alone policy document. This policy complies with federal law. Employers should reference state or local laws because they may impose additional or different requirements. Thus, employers should modify this policy as needed in order to comply with any applicable state or local laws.
Important Legal Disclaimers
Helix Compliance, LLC (“Helix”) is not a law firm, and Helix’s employees and representatives are not acting as your attorney. Helix provides a technology-based platform for those seeking to prepare their own legal documents. Using Helix’s system-generated documents does not create an attorney-client relationship between you and Helix or any Helix employee or representative. Therefore, your communications with Helix do not constitute privileged communications. Likewise, neither the attorney-client privilege nor the work product doctrine protect your communications with Helix. Helix is not your lawyer in any way, shape, or form.
Using Helix’s documents is not a substitute for the expertise of an attorney. Thus, you should not use Helix’s system-generated documents as a substitute for legal advice. Additionally, you should not construe Helix’s system-generated documents as legal advice. Helix does not review any information provided to it for legal accuracy or sufficiency. Helix does not apply the law to the facts of your situation, and Helix does not draw legal conclusions. Further, Helix does not provide opinions about your selection of documents. Users seeking legal advice should consult a qualified licensed attorney.
Even though Helix seeks to ensure that document content is up-to-date, laws change rapidly. Therefore, Helix does not guarantee that each document is completely current. The law differs in each legal jurisdiction and may be applied differently depending on your factual circumstances. If you are unsure whether your situation requires a specific document or whether the document’s contents are legally sufficient for your specific purposes, you should consult a qualified licensed attorney.