Compliance Policies and Procedures,
Non-Profit Essentials Package
Non-Profit Essentials Package Preparation Form (Coming Soon). We recommend that you gather the information in this form prior to accessing the online questionnaire. Doing so will help you efficiently create your custom Non-Profit Essentials Package.
This Non-Profit Essentials Package includes 10 documents to help non-profits save and get started with operations, compliance, and other objectives. By having these documents in place, non-profits can enhance day-to-day operations, facilitate and grow donor relations and fundraising, and establish a path towards success.
This package includes the following:
- Anti-Harassment Policy
- Conflicts of Interest Policy
- Donor Acknowledgment Letter
- Gifts Acceptance Policy
- Records Retention and Destruction Policy
- Social Media Policy & Guidelines
- Standards of Conduct Policy
- Volunteer Waiver & Release
- Whistleblower Policy
Each of these documents can help non-profit operation in different ways. Below is a brief description of each of the documents included in the package. Click on the headings of the sections below to learn more about each document included in the package. The individual product pages contain a more in-depth description allowing you to get a better understanding of the document.
This Non-Profit Anti-Harassment Policy outlines the procedure for reporting harassment complaints and prohibits retaliation for harassment complaints. A policy like this encourages resolution of problems before they become legal claims. Non-profits can protect themselves from liability by implementing an Anti-Harassment Policy.
This Non-Profit Anti-Retaliation Policy establishes a procedure for employees to formally notify their employer about retaliation. Therefore, this policy encourages resolution of problems before they become legal claims. Anti-retaliation policies are important because they demonstrate the employer’s commitment to complying with various federal, state, and local anti-retaliation laws. Anti-retaliation policies also assure employees that employers do not tolerate unlawful retaliation in any form. A stand-alone anti-retaliation policy is important because retaliation can occur in several contexts other than discrimination or harassment.
Conflicts of Interest Policy
Non-Profits can use a Conflict of Interest Policy to establish procedures for reporting potential conflicts of interest and violations of the policy. The purpose of the conflict of interest policy is to protect the Non-Profit’s tax-exempt interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an Officer or Director of the Non-Profit or might result in a possible excess benefit transaction.
Donor Acknowledgement Letter
In order for donors to claim a charitable tax deduction on their federal income tax returns federal tax law requires that they obtain a contemporaneous written acknowledgement of any single contribution of more than $250 to serve as proof of the contribution. Additionally, the non-profit must proactively provide a donor with a specific written disclosure statement if the donor made a single contribution of more than $75 and received goods or services from the non-profit in exchange (known as quid pro quo contribution). Providing a Donor Acknowledgement Letter gives the non-profit an opportunity to build donor relationships, help the non-profit meet donor expectations, and make it easier for the donor to claim a tax deduction.
Gift Acceptance Policy
A Gift Acceptance Policy provides guidance to the non-profit charitable organization’s board, board committees, and staff on the effective solicitation and acceptance of gifts, as well as to the non-profit’s donors regarding the gifts it is willing to accept. A Gift Acceptance Policy should address what types of gifts the non-profit will or will not accept, who may make the decision to either accept or reject a gift, and how the decision to accept or reject should be reached.
Social Media Policy & Guidelines
This is a policy for non-profit employees and volunteers describing the appropriate use of social media and related rules, prohibitions, and guidelines. Setting up a practical and enforceable social media policy for your non-profit can help minimize the risks associated with employee and volunteer use of social media.
Standards of Conduct Policy
A standards of conduct policy helps Non-Profits notify employees and volunteers about the organization’s expectations for acceptable workplace activity.
Records Retention and Destruction Policy
A Records Retention and Destruction Policy is generally designed to establish and describe how a non-profit expects its directors, officers, employees, volunteers, and agents to manage its information from creation through destruction, according to applicable laws and the non-profit’s particular legal and operational needs.
Volunteer Release and Waiver of Liability
Depending on the nature of the organization and the types of activities its volunteers perform, some non-profits may face substantial risk. An example of such risk is liability for a volunteer’s personal injury and other claims. This Volunteer Release and Waiver of Liability is useful for Non-Profits when volunteers help with a program, event, or activity. This agreement is an effective protection against liability when used as part of a broader risk management approach.
A Whistleblower Policy sets up procedures for directors, officers, employees, and volunteers to report any suspected criminal behavior, violations of law or internal policies, or misuse of the non-profit’s resources. This policy also protects non-profit individuals from retaliation for reporting that misconduct. Additionally, it creates a process for the non-profit charitable organization to investigate those reports that address any wrongdoing.
Helix Compliance, LLC (“Helix”) is not a law firm, and Helix’s employees and representatives are not acting as your attorney. Helix provides a technology-based platform for those seeking to prepare their own legal documents. Using Helix’s system-generated documents does not create an attorney-client relationship between you and Helix or any Helix employee or representative. Therefore, your communications with Helix do not constitute privileged communications. Likewise, neither the attorney-client privilege nor the work product doctrine protect your communications with Helix. Helix is not your lawyer in any way, shape, or form.
Using Helix’s documents is not a substitute for the expertise of an attorney. Thus, you should not use Helix’s system-generated documents as a substitute for legal advice. Additionally, you should not construe Helix’s system-generated documents as legal advice. Helix does not review any information provided to it for legal accuracy or sufficiency. Helix does not apply the law to the facts of your situation, and Helix does not draw legal conclusions. Further, Helix does not provide opinions about your selection of documents. Users seeking legal advice should consult a qualified licensed attorney.
Even though Helix seeks to ensure that document content is up-to-date, laws change rapidly. Therefore, Helix does not guarantee that each document is completely current. The law differs in each legal jurisdiction and may be applied differently depending on your factual circumstances. If you are unsure whether your situation requires a specific document or whether the document’s contents are legally sufficient for your specific purposes, you should consult a qualified licensed attorney.
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Non-Profit Essentials Package
This package includes 10 essential documents to help Non-Profits save and get started: